If your team’s creative workflow is starting to feel more like creative chaos, you’re not alone. As campaigns grow more complex and content volume skyrockets, the tools used to manage feedback and approvals need to do more than just collect comments, they need to keep everyone aligned, secure, and moving fast.
That’s where Ziflow and PageProof come in. Both are online proofing platforms, but there are many differences in features, reliability, support and pricing. In this comparison, we’ll explore how Ziflow compares against PageProof in the areas that matter most: workflow automation, compliance, asset support, and scale, so you can decide which tool is right for your team’s creative workflow.
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PageProof
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Reviews (Capterra) | |
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Supports multiple file types, but feedback is managed per asset, which may limit campaign-level visibility.
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Multi-Asset Campaign Reviews |
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Offers version stacking and smart compare.
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Version Management |
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Supports all major file types.
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Media Types |
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Linear stages only with no conditional logic or parallel routing options.
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Workflows & Review Stages |
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No published uptime metrics; some users have noted intermittent performance issues in reviews.
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Reliability (Uptime) |
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Intake forms not offered; asset submission is manual.
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Intake Forms |
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Offers proof-level reporting; may lack deeper workflow analytics.
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Reporting |
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No support for e-signatures and limited audit control.
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E-signatures & Compliance |
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Supports common tools but may rely more on Zapier or manual setups for workflows.
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Creative & PM Integrations |
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Offers plugins for Adobe Creative Cloud apps including InDesign, Photoshop, and Illustrator.
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Adobe Plugins |
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Standalone platform.
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Standalone Platform |
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Includes checklist features, but lacks pass/fail functionality and you cannot assign comments to specific checklist items.
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Checklists |
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Ziflow offers fully automated, multi-stage workflows with support for conditional logic, parallel reviews, and dynamic routing, ideal for teams managing complex, high-volume campaigns. PageProof supports linear workflows that work well for smaller teams and simpler processes, but currently doesn’t offer conditional logic or parallel routing. Reviews typically move stage-by-stage, and features like automatic triggers or out-of-office handoffs are more limited; something to consider for fast-paced or highly structured environments.
Both platforms support real-time commenting and markup, but Ziflow goes further with threaded replies, @mentions, side-by-side version comparison, and full context for every decision made. PageProof’s interface is praised for its simplicity, but users frequently cite frustration with slow loading times, limited dashboard organization, and difficulty navigating large volumes of feedback, especially on enterprise-sized projects.
When it comes to uptime, Ziflow leads with 99.99% availability, backed by published metrics and global infrastructure. Creative teams can count on a stable, always-on review process. PageProof does not currently publish uptime metrics. While many customers use the platform successfully, some public reviews reference lag or performance issues, particularly when working with large files or running high-volume campaigns.
Ziflow is built for regulated industries, offering SOC 2 compliance, ISO/IEC 27001 certification, electronic signatures, granular role-based permissions, and detailed audit trails. Its security model is based on widely adopted enterprise standards. PageProof emphasizes security through its proprietary “triple-layer encryption” model, which may appeal to teams seeking a simplified approach. However, it currently lacks certain enterprise-level compliance features such as granular user roles and e-signatures, which may limit its suitability for larger organizations with formal review and sign-off processes.
Ziflow integrates deeply with tools creative teams already use, including Adobe Creative Cloud, monday.com, Slack, Asana, Dropbox, Figma, and more—plus robust API and webhook support for custom workflows. PageProof offers many of the same integrations but often relies on Zapier or webhooks alone.
Ziflow is the official online proofing partner of monday.com, offering a deep, native integration that lets teams create proofs, trigger reviews, and sync status updates directly within monday boards. PageProof also supports monday.com connections, though in more complex integration scenarios, teams may need to rely on Zapier or manual configuration to achieve similar outcomes. For teams using monday.com to manage creative projects, Ziflow delivers a seamless, scalable proofing experience without the friction.
Ziflow is enterprise-ready by design, with proven performance at organizations managing thousands of assets and reviewers. It includes 24/7 global support, a dedicated customer success team for enterprise customers, and scalable user and storage options. PageProof serves mostly small to midsize teams, and its limited global headcount and time zone coverage can make enterprise support feel out of reach. Customers also cite lack of advanced onboarding or account management for larger rollouts.
“I found Ziflow to be much better than PageProof in several ways. The tools available for making comments and edits are more intuitive and there is a greater variety of tools and the version control features worked much better as well. Also their customer service was far better when it was necessary to interact with the company.”
“We had a subscription to PageProof a few years ago and its feature set at the time wasn't comparable to Ziflow. We moved on from PageProof after just a short time to Ziflow and have never looked back.”
“For our purposes, Ziflow had the right balance of customisation, security and ease-of-use. Some of the others appeared robust, but did not deliver the user-experience, with very slow load times for some files, or did not allow for saved workflows, which would mean content creators would have to manually add a long list of reviewers each time they created a proof.
I would like to give an honourable mention to PageProof, which offers a very clean and minimalistic experience, but lacked some of the more advanced features we were looking for.”
Creative teams often choose Ziflow when their content review needs outgrow the capabilities of more basic proofing tools. While PageProof can work well for smaller teams or straightforward workflows, many teams find that as their volume, complexity, or compliance requirements grow, they need more flexibility and control.
Ziflow addresses these with better proofing features, proven uptime, global support, detailed audit logs, and flexible workflows.
If your team is growing—or if you're tired of making do with limited functionality—Ziflow is the upgrade your review process needs.
Ziflow is a purpose-built enterprise online proofing platform designed to handle high volumes of creative content with advanced workflow automation, asset flexibility, and integrations. PageProof is more suitable for smaller teams with basic review needs. While both support markup and commenting, Ziflow offers deeper automation, broader file support, and more robust enterprise-grade features like audit trails and 99.99% uptime.
Yes. Ziflow maintains a documented 99.99% uptime and publishes service status transparently. PageProof does not share uptime statistics, and users have reported frequent lag, crashes, and outages—especially during high-volume usage.
Ziflow is the official online proofing partner of monday.com, offering a native, tightly integrated experience for creative and marketing teams. Since teaming up with Ziflow, monday.com has prioritized deeper integration capabilities, allowing users to create, route, and manage proofs directly from their monday.com boards.
Yes—with added benefits. While PageProof promotes niche features like email campaign previews and barcode detection, Ziflow offers broader support for multi-asset campaigns, high-res packaging files, and structured approval flows that include legal, compliance, and external partners.
PageProof is often praised for its simplicity in smaller teams. However, Ziflow balances ease of use with flexibility—providing an intuitive UI for everyday reviewers and robust configuration for power users who manage complex workflows.
PageProof’s Team and Team Plus plans are priced similarly to Ziflow’s Standard and Pro tiers. However, when it comes to enterprise pricing, PageProof tends to be cheaper—but with noticeable trade-offs. Its lower-cost plans come with limitations in automation, file type support, reliability, and integration depth. For teams that need enterprise-grade features like customizable workflows, advanced compliance, and 24/7 global support, Ziflow delivers more value—even if the upfront cost is slightly higher.
While PageProof claims to lead the market, the data tells a more nuanced story. Between October 2024 and June 2025, 67% of the features listed in their release notes aligned with functionality Ziflow had already introduced. Ziflow consistently sets the pace with innovations like campaign-based review, customizable intake forms, automated workflows, and advanced compliance tools. If you're looking for a platform that doesn't "lead from behind," Ziflow is your online proofing solution.
If your team is managing high volumes of creative content, working across multiple asset types, or needs a scalable and auditable review process—Ziflow is the clear choice.
While PageProof may have lower pricing for some packages and can work for small teams with simple workflows, it struggles with performance issues, lacks automation, and doesn’t offer the enterprise-grade control or reliability required for complex operations. Customers frequently cite crashes, slow file handling, and limited workflow flexibility as deal-breakers.
Ziflow, on the other hand, delivers:
If you need only basic markup capabilities, PageProof can work for you. But if you need a system that keeps projects moving, connects with your workflow, and scales with more complex workflows; you need Ziflow.