Why top creative teams switch to Ziflow

Online proofing software comparison: Ziflow vs. top alternatives

Don’t settle for partial solutions or broken workflows. See how Ziflow’s best-in-class online proofing compares to all the alternatives—so you can understand why top creative teams choose Ziflow when they need secure, seamless, and scalable review processes.

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Trusted by 1,000s of the top marketing and creative teams

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THIS IS ZIFLOW

Proofing software that outperforms them all

Ziflow isn’t just another markup tool—it’s the only platform built from the ground up to handle the speed, scale, and complexity of today’s creative work.

Say goodbye to patchwork proofing

Ditch the clunky workarounds. Ziflow supports over 1,200 formats—including video, web, PDFs, PSDs, and more—so your team can collaborate and approve in one powerful, connected workspace. 

Centralized, collaborative review of assets and campaigns - Ziflow highlight tool with comments section

Ship faster with constant product innovation

With biweekly product updates and a public roadmap, Ziflow evolves with your needs—not behind them. You’ll always be working with the most advanced proofing platform available.

Ship faster with constant product innovation - ZiflowAI comment, could you please check the logo color to ensure it matches brand guidelines

Built by the pioneers in online proofing

Ziflow was built by the same team that pioneered online proofing over a decade ago, and we’re still setting the standard today. Freeing the flow of great content—from ideation to impact—is why Ziflow exists and continues to lead.

Ziflow founding timeline from 2008 till now - the industry leading platform trusted by global brands and agencies
EVERYTHING ELSE IS A WORKAROUND

Why marketing and creative teams upgrade to Ziflow

Most tools claim to help with creative reviews, but when things get complicated, they can’t hold up—or break down entirely. Ziflow is the only platform purpose-built to handle fast-paced, high-volume, automated review cycles, giving your team both flexibility and peace of mind.

Summary

Ziflow logo newsletter

There are plenty of tools that claim to support creative reviews—but most fall short when projects get complex. Ziflow is purpose-built for creative teams who need to manage high volumes of assets, reviewers, and deadlines without dropping the ball. Unlike niche proofing tools or bloated project platforms, Ziflow combines flexibility, automation, and creative-friendly features in one seamless experience. 

Frame.io is purpose-built for video, but Ziflow was designed for every creative format—PDFs, web pages, images, and more—all in one place. Ziflow includes enterprise-grade features like workflow automation, audit trails, and granular permissions, which Frame.io lacks. Plus, Ziflow fits into your entire creative process—not just post-production.

Reviews (Capterra) rating stars  4.8/5 (404 reviews) rating stars 4.6/5 (80 reviews)

Review and Markup
Compare table - green check mark icon - feature available Fully supports best-in-class-1 Robust markup tools including threaded comments, frame-specific video review, and version comparison.
Compare table - green check mark icon - feature available Fully supports best-in-class-1Offers frame-accurate video commenting, but lacks advanced markup for other formats.

Multi-Asset Campaign Reviews
Compare table - green check mark icon - feature available Fully supports best-in-class-1 Supports reviewing multiple asset types—like videos, images, websites, and documents—in a single canvas. Designed to streamline feedback across complex campaigns.
Compare table - Exclamation mark icon - Feature Partial or limited support featureFocused on video content; does not support combined views for multi-format campaigns.

Version Management
Compare table - green check mark icon - feature available Fully supports best-in-class-1 Tracks all versions automatically with visual comparisons and full audit history. Prevents outdated feedback with auto-locking and notifications.
Compare table - green check mark icon - feature available Fully supports best-in-class-1Handles version stacks for video but lacks visual comparisons for most other formats.

Media Types
Compare table - green check mark icon - feature available Fully supports best-in-class-1 Supports 1,200+ formats including video, images, web pages, audio, HTML5, and 3D. Enables unified feedback on any type of creative asset.
Compare table - Exclamation mark icon - Feature Partial or limited support featureBest-in-class for video formats; support for other media types is limited or inconsistent.

Workflows & Review Stages
Compare table - green check mark icon - feature available Fully supports best-in-class-1 Offers advanced workflow automation with parallel/sequential stages, logic-based routing, and SLA-based triggers. Scales easily across departments and projects.
Compare page - X exit red icon - Feature Does not support or missing-2No built-in workflow engine; reviews must be coordinated manually.

Reliability - Product Uptime
Compare table - green check mark icon - feature available Fully supports best-in-class-1 Delivers 99.99% uptime with a global infrastructure and published SLAs. Designed for high availability across large teams.
Compare table - Exclamation mark icon - Feature Partial or limited support featureReports of session timeouts and auto-logouts persist; no public uptime metrics are shared.

Intake Forms
Compare table - green check mark icon - feature available Fully supports best-in-class-1 Custom-branded intake forms route uploaded files directly into workflows with required metadata. External and internal users supported.
Compare page - X exit red icon - Feature Does not support or missing-2Intake forms are not available; files must be uploaded manually.

Reporting
Compare table - green check mark icon - feature available Fully supports best-in-class-1 Provides dashboards, usage insights, review analytics, and workflow bottleneck tracking. Ideal for operational reporting and compliance.
Compare page - X exit red icon - Feature Does not support or missing-2No built-in analytics or reporting tools.

E-signatures & Compliance
Compare table - green check mark icon - feature available Fully supports best-in-class-1 Supports authenticated e-signatures, decision logs, permission-based access, and full audit trails. Trusted by teams in regulated industries.
Compare page - X exit red icon - Feature Does not support or missing-2No e-signature capability or secure audit tracking.

Creative & PM Integrations
Compare table - green check mark icon - feature available Fully supports best-in-class-1 Connects directly with Adobe CC, Asana, Monday.com, Wrike, Jira, Slack, Drive, Dropbox, and others. Enables end-to-end creative workflows.
Compare table - Exclamation mark icon - Feature Partial or limited support featureIntegrates well with Adobe Premiere and After Effects but lacks broader ecosystem support.

Adobe Plugins
Compare table - green check mark icon - feature available Fully supports best-in-class-1 Native plugins for Photoshop, InDesign, Illustrator, Premiere, and After Effects. Enables reviewers and creatives to stay inside their tools.
Compare table - green check mark icon - feature available Fully supports best-in-class-1Embedded into Adobe Premiere and AE; no support for design tools.

Standalone Platform
Compare table - green check mark icon - feature available Fully supports best-in-class-1 Fully standalone and platform-agnostic; does not require a bundled DAM or PM tool.
Compare page - X exit red icon - Feature Does not support or missing-2Must be used within Adobe Creative Cloud for full functionality.

Checklists
Compare table - green check mark icon - feature available Fully supports best-in-class-1Supports reusable, customizable checklists within reviews to ensure consistency and compliance. Ideal for regulated or multi-step teams.
Compare page - X exit red icon - Feature Does not support or missing-2No checklist functionality.
Compare table - green check mark icon - feature available Fully supports best-in-class-1   Fully supports / best-in-class       Compare page - X exit red icon - Feature Does not support or missing-2  Partial or limited support      Compare table - Exclamation mark icon - Feature Partial or limited support feature  Does not support or missing      Minus icon violet - deprecated sunset product or feature-1  Deprecated / sunset product or feature
Summary

Ziflow logo newsletter

There are plenty of tools that claim to support creative reviews—but most fall short when projects get complex. Ziflow is purpose-built for creative teams who need to manage high volumes of assets, reviewers, and deadlines without dropping the ball. Unlike niche proofing tools or bloated project platforms, Ziflow combines flexibility, automation, and creative-friendly features in one seamless experience. 

Asana, Wrike, Clickup, and monday.com are great at tracking tasks—not at reviewing creative. Their proofing features are basic, limited in file types, and difficult to scale or automate. Ziflow integrates directly with tools like monday and Asana to add enterprise-grade proofing without losing the project context.

Versioning
Compare table - green check mark icon - feature available Fully supports best-in-class-1 Full version history with side-by-side comparisons of revisions
Compare table - Exclamation mark icon - Feature Partial or limited support featureBasic file versioning as attachments; no advanced version tracking or comparison

Markup Tools
Compare table - green check mark icon - feature available Fully supports best-in-class-1 Comprehensive annotations on all file types with threaded comments
Compare table - Exclamation mark icon - Feature Partial or limited support featureSimple in-app image/PDF commenting only; limited markup features for creative content

Approval Workflows
Compare table - green check mark icon - feature available Fully supports best-in-class-1 Custom multi-stage approval workflows with automated routing and reminders
Compare table - Exclamation mark icon - Feature Partial or limited support featureBased on custom built workflows; no dedicated multi-stage review process or automation

Audit Trails
Compare table - green check mark icon - feature available Fully supports best-in-class-1 Detailed audit trail logging all feedback, decisions, and timestamps
Compare table - Exclamation mark icon - Feature Partial or limited support featureBasic activity logs only; no centralized audit trail for creative approvals

Multiple Asset Types
Compare table - green check mark icon - feature available Fully supports best-in-class-1 Supports 50+ file types in one review platform
Compare table - Exclamation mark icon - Feature Partial or limited support featureLimited to images & PDFs; little support for video or interactive content

Integration with Creative Tools
Compare table - green check mark icon - feature available Fully supports best-in-class-1 Native integrations with Adobe CC, cloud storage, project management tools and messaging apps
Compare table - Exclamation mark icon - Feature Partial or limited support featureMinimal direct integration with design tools; not deeply connected to creative workflows

Automation
Compare table - green check mark icon - feature available Fully supports best-in-class-1 Workflow automation for review steps and reminders
Compare table - green check mark icon - feature available Fully supports best-in-class-1Manual tracking of review steps; no proofing-specific automation
Compare table - green check mark icon - feature available Fully supports best-in-class-1   Fully supports / best-in-class     Compare page - X exit red icon - Feature Does not support or missing-2  Partial or limited support    Compare table - Exclamation mark icon - Feature Partial or limited support feature  Does not support or missing    Minus icon violet - deprecated sunset product or feature-1  Deprecated / sunset product or feature
HERE’S THE PROOF

Don’t take our word for it
—hear from real customers

See how other creative teams have improved their proofing process by switching to Ziflow.

“Ziflow is extremely intuitive. I'm not particularly techie but found it really easy to get started with and use, as have the rest of the team. We already have other proofing tools integrated in our internal systems but sometimes they can be overly complicated for some workflows. Ziflow was perfect for what I needed it for. All my clients have found it easy to use as well and haven't needed any training at all, which is a bonus!”

Claire N.

Project Manager

“I have gone through a couple of other softwares including PageProof and one other that I cannot even remember the name of, and Ziflow stands head and shoulders above the rest. It is easy to use and intuitive. I have several "technology averse" stakeholders, and I was able to even get them using Ziflow.”

Craig S.

Marketing Director

“[Ziflow] is feature-rich, and the diversity of the file types supported has helped us review and approve assets across print, digital, and video in one easy-to-use platform. Many other platforms offered a fraction of the file types or specialized in one specific medium, such as print proofing. We operate in an integrated business with a variety of clients, and this was one of the only platforms that housed all our deliverables.”

Mark K.

Director of Creative Production

“There is no other system like Ziflow, honestly. We used Asana for project management, but it was too complicated for clients to use for file reviewing or just didn't differ from emailing it to them.”

Jacquelyn T.

Marketing Agency Founder

"We no longer depend on emails to get approval on content or for any kind of feedback. Everything is now on one platform!"

Terry Ann C.

Sales Operations & Support
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Let your content flow

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